Admin,HR & Finance

Finance: • To undertake the efficient and accurate preparation, input and maintenance of information and data into the financial systems operated by the School in accordance with agreed procedures and regulations. • To be responsible for complete and accurate recording/receipt of all monies, including the maintenance and recovery of returned cheques. • To ensure all items on orders have been received correctly in liaison with budget holders. • To assist in administering the school petty cash fund. Ensuring monies are adequately receipted and float replenished and to ensure that the level of petty cash held is correctly controlled. • To administer the School Shop, including stock checks to ensure sufficient levels held. • To assist and support School trip arrangements and advise on travel insurance requirements, including collection, banking and recording monies received. • Support the Finance Manager in the operation of the debtors system including the recovery of unpaid sums. • Provide support to staff on the production of timesheets, travel claims, orders and any other relevant financial documentation. • Produce regular financial reports for budget holder and appropriate staff as and when required. • Provide help and advice to staff, pupils , parents and external parties as and when required in relation to financial matters such as non payment of invoices. Human Resources: o To undertake the efficient and accurate preparation, input and maintenance of information and data into the personnel systems operated by the School in accordance with agreed procedures and regulations. o To be responsible for the school sickness line and arrangements for cover of absent teachers by the Cover Team or outside agencies where necessary. o To update and maintain the cover information system on a daily basis including the liaison with staff in relation to daily cover matters. o Maintain staff sickness and absence records. o Create, maintain and update confidential HR records for all staff. o Undertake administrative duties in connection with personnel changes/amendments and terminations of contracts for staff. o Process promptly, all necessary timesheets and expenses into the payroll system. o Provide help and advice to staff and external parties as and when required in relation to personnel matters. o Provide regular HR reports as directed. o To provide support to the Finance Manager in relation to recruitment processes and safeguarding matters. o Undertake duties in connection to the school recruitment procedures, including placing job adverts; collating job applications; requesting references. Administration: • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures. • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes. • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. • Provides information by answering questions and requests. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Completes operational requirements by scheduling and assigning administrative projects; expediting work results. • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. • Contributes to team effort by accomplishing related results as needed. •