Data Printing Work Instruction
JOB INTIMATION VIA DOCKET or PRESCENCE OF MONTHLY AGREEMENT
STAGE - 1
Receiving of Database / Data Print File:
After intimation from client:
- Downloading & receiving of database file through client prescribed security policy (if any).
- Downloading & receiving of Ready to Print File, after downloading make sure compatibility with our printers.
- Customer Supplied data will be backup on alternate Hard Disk.
- Customer supplied data on any media will be stored at separate location.
STAGE-2
Programming / Composition of Database:
- In case of receiving database, Manager IT will communicate the requirement of client to Software Developer for development of Software.
- If software already prepared earlier, then processing of database will be done by Manager IT.
STAGE-3
Paper Inventory:
- Data Printing is done on pre-printed / blank stationery i.e. Paper
- Before job is going to be printed Manager IT must be aware of requirement of Inventory and ensure availability of adequate stock.
- In case of New Job (not regular) Manager IT will do a Test run for satisfaction.
- While receiving stock Manager IT will ensure it’s proper aligned cutting
- Proper Entry of Pre-printed / Blank Paper in Register.
- Recording of Printing Production
STAGE-4
Data Printing:
- Making log of printing – Printing Check List
- Ensure random visual inspection of printing in intervals.
- Installation of Toner, Roller etc. in intervals as required and record it’s installation in Consumables Inventory Record.
- Ensure availability of consumables required for long run data printing.
- Operators take care of proper tray loading and in case of tray switching monitoring of proper feeding is necessary.
- Breakdown will be communicated to Engineers in service contract.
- Printing command will be given according to stack accommodation or if any separate packing instructions is given.
- Proper off loading of output tray according to packing requirement.
STAGE-5
Packing / Dispatch:
- Packing will be done as instruction given on Docket.
- Printed stationery will be packed in Cartons with proper labeling and identification mark.
- Printing volume as finished will be placed for Dispatch.
- Departure of Finished Volume from Data Printing Department will be entered in Printed Inventory Register.